Special Meeting Minutes — July 21, 2011

Friends of Catoosa Public Library Foundation
MEETING MINUTES
August 22, 2011
Meeting Called to Order at 6:00 p.m
Attendance     Board Members present: Kat Bolen, Joetta Russell, Carol Wyatt, Judy Ross (quorum is present)
Board Members absent: Becky Jones
Other Friends & vistors: see attached sign in sheet.
Mission Statement
We voted on a new mission statement specific for the Friends of the Library:
The mission of the Friends of the Catoosa Public Library is to strengthen our local library, to encourage our community by providing opportunities for increased knowledge, and to open doorways to the world for future generations.”
Motion to approve mission statement: Kat Bolen, Second: Toni Telligman
EDDM            we now have an account and access is approved for us to use EDDM. 
Mailer for EDDM
The mailer was edited and agreed up on to send to our limit of 5,000 mailboxes.  Kat Bolen bought paper to print our mailers out on. See attached mailer.  Kat Bolen and Carol Wyatt are printing.
Craft Fair      Discussed and volunteer list for set up, clean up started, FOL table, etc.  Runners/Booth Sitters provided by Mason’s Rainbow Girls.  Joetta emailed: Mike Steffensen about details of what Masons will help with for the Bake Sale. Wassco Corporation for FOL advertisement on water bottles that we can sell. Vicki Albright for advertisement of tutoring, classes, craft fair, etc.
Movie night    Was discussed…Toni Telligman can help with the movies as her schedule allows. 
Meeting Adjourned at 8:45 p.m.  motion to adjourn by Kathryn Bolen, Second Joetta Russell
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Hear ye, hear ye! Special meeting called!

We have SO much going on that we felt it was necessary to call a special meeting!  I’m sure you’ll be seeing meeting minutes posted here in the next few days, but I wanted to share our excitement with you all!  The meeting was called to discuss upcoming events (some of which are posted in the events tab of our Facebook Community Page).  We had a VERY productive meeting and all left feeling like we had checked several items off of our “things to accomplish” list!  We discussed our FOL mailer (those of you in the Catoosa area, keep an eye out for it to appear in your mailbox very soon!).  
Here are some sneak previews of the mailer.

Then we dusted off our grammar hats and wrote our very own Mission Statement!  We are VERY excited about that!

We even discussed final details our first ever “Whale of a Tale” Arts & Crafts Sale Artist Application!  If you are crafty and would like more information on participating in our event, please email us with your contact information and we will be glad to forward an application.

The final items the list were our upcoming Cultural Events.  Clear your Saturdays — we will be having Jewelry and Basketweaving Lessons!  Check the event tab for event details.  If you would like to RSVP, please email us with your contact information.

Well, those are just a few things we discussed.  I hope to be getting some pictures of our meetings and such to post here. 

We hope you are enjoying what you see.  Expect to see lots of educational and entertaining events added to our calendar!  Feel free to ask questions and post comments.  We are more than happy to do a little digging if need be to provide answers and learning opportunities!

MEETING MINUTES – July 21, 2011

Friends of Catoosa Public Library Foundation
MEETING MINUTES
July 21, 2011

Meeting Called to Order at 6:15 p.m
Roll Call          Board Members present: Becky Jones, Kat Bolen, Joetta Russell, Carol Wyatt (quorum is present)
                        Board Members absent: Judy Ross
                        Other Friends & vistors: see attached sign in sheet.
Read and approve minutes. (form signed minutes received & reviewed via email see attached sheet)  Minutes provided
for anyone who had not seen minutes via email.
Treasurer’s Report, Becky Jones for Judy Ross
                        Ending balance $10,070.81
                        Kathryn Bolen is working on the OK Tax Exempt #
Librarian Report Janie Ducotey
Summer Reading Program (SRP) has finished.  Prizes given: two bikes, one computer, donated party at Broken Arrow Skating Rink, Bowling Passes.  There were an estimate of 150 children enrolled.
World Changers came and painted, so for the end of the SRP they all had to go to the City Hall Council Room, nice experience/field trip.
Ebooks & devices, start looking into.
Janie Riddle – Dates reserved for Community Center for 2011:  8/25, 8/27, 10/15, 12/10
                        Craft Fair is October 15
                        Advertising estimated to be around $480.24 for mail (3,312 x 14.5¢), contact the Catoosa Times
                        Entry Forms to Kathryn Bolen
                        Baked goods table from the FOL?  Drinks – Masons?
Masons           Becky Jones and Kathryn Bolen went over to meet with Masons (right after our 7/21/11 meeting) about:
                        Drinks for Craft Fair
                        Breakfast with Santa in December
                        Money raised will be used for: Books, Reading Program, Adult Audio Books, Young Adult, Teen/Tween
                        Section, etc.
COTTA           Story Board to be presented Saturday, July 23, 2011
                        Grant money needs to be spent by September 30, 2011
                        An estimated $4600 has been spent
Cherokee Nation Sub Award $3000 working on application and estimated budget
Post Office      New system EDDM – we received info at the meeting this evening.
                        Returned mail – take the members name off of the list.
                        14.5¢ per piece – we are reverifying
Storage            Kathryn Bolen to talk to Larry Alsup, City Manager of Catoosa
New Business             Meet new City Manager Larry Alsup – Janie R., Carol, Debra, and Joetta
                        Projects – See attached list of future projects FOL and the Librarians would like to work towards.
B.A.D. Meetings changed to SECOND Thursday of each month at 6:30 p.m.
August – La Mansion in Catoosa
Meeting Adjourned at 7:15 p.m.  motion to adjourn by Kathryn Bolen, Second Joetta Russell