Friends of Catoosa Public Library Foundation MEETING MINUTES November 17, 2011

Friends of Catoosa Public Library Foundation
MEETING MINUTES
November 17, 2011
Meeting Called to Order at 6:10 p.m
Roll Call         Board Members present: Becky Jones, Kat Bolen, Joetta Russell, and Judy Ross
(quorum is present)
                        Board Members absent: Carol Wyatt,
                        Other Friends & vistors: see attached sign in sheet.
Greet any new members and welcome them: None
Before we begin
a.       Please stick to the agenda items and not jump subjects. 
b.      If you have something to say, please take turns, one at a time and make a note so that you do not forget.
c.       Previously there was a question about motions and voting…only the board can make motions and vote.
d.      Please be at meeting prepared, with all relevant items and copies at 6:00 p.m.
e.       Please take notes of Tasks or To Do items you are to be responsible for.
f.       Emails
                                                              i.      It is your responsibility, as the receiver
                                                            ii.      To respond should you have any questions or concerns about that email at the time.
                                                          iii.      To read over the email items, agenda, content.
                                                          iv.      Those with their name and email on meeting sign in sheet are CC minutes, agenda, updates, etc. from the Secretary.
                                                            v.      If no errors are sent from “Postmaster”, it shall be assumed the email was received.
Read and approve minutes. (form signed minutes received & reviewed via email see attached sheet)  Minutes
provided for anyone who had not seen minutes via email.  Motion to approve – Kathryn Bolen, Second – Joetta Russell
Forms             Request for funds, Fundraiser/event request, MEETING Sign in sheet, Evaluation of
Fundraiser/event, VOLUNTEER sign in sheet
Treasurer’s Report Judy Ross  see attached  Motion to approve – Joetta Russell, second – Kathryn Bolen
a.       990 post card due will take care of by November 15 and provide proof. – DONE
Craft Fair report in progress
Masons           Will be matching $1000 of our funds.  Becky Jones went over to collect check this evening,
November 17, 2011.
Events/Fundraisers (clear your calendars for these dates)
a.       Trying to get a list of advertisers’ emails for one touch sending and easy access.
b.      Hometown Halloween – went over well, interested in this event for next year, need to better prepare.
c.       Parade – NO
d.      Breakfast with Santa, December 10,  7 a.m. – 11 a.m.
                                                              i.      Full Breakfast $5
                                                            ii.      Decorations – Kathryn Bolen and Becky Jones (Janie Ducotey will bring our Christmas Tree)
                                                          iii.      Collect money – Judy Ross and Debbie Self (cash register – Kathryn Bolen)
                                                          iv.      Need Santa – Becky Jones checking with Alan Phillips
                                                            v.      Need volunteers for setup/cleanup 7:00 a.m. Janie Ducoety; 11:00 a.m. Becky Jones, Joetta Russell
                                                          vi.      Sale tickets ahead?
                                                        vii.      Vendors? Go against our casual sale tax? Judy/Kat checking on.
e.       Book sale April 6 – 13 – Discuss further in November
                                                              i.      National Library Week is April 8 – 14
                                                            ii.      Saturday, April 7 kicking off with _____? This was not discussed in detail  Motion to approve kick off date Joetta Russell, second Judy Ross
                                                          iii.      BOOK DRIVE the month of December, FOL will take full responsibility of dropping off boxes and collecting books, and going through them all.
f.       Other events tossed in the hat: spaghetti dinner, chili dinner, bean dinner, spring art show, art walk, fall art show.
g.      Sonic possible fundraiser – need two weeks notice. – We did not discuss this.
Classes            Tutoring November 15 – Janie Riddle doing evaluation on her class.
Couponing, Carrie with Coupon Closet, November 19, 2011, 10 a.m. to 12 p.
Social Media class scheduled for?  Have not decided to go ahead with this as of yet.
Community Center reserved for:
g.      Breakfast with Santa on December 10
h.      Book sale kick off, Saturday, April 7? 
Grants            COTTA we will find out about in January
Other grants found?  Anyone have time to help search?  None at this time.
Email sent from Carol classes offered at Tulsa City-County Library
                                                              i.      Thursday, November 17 “Grant Writing Basics” (today) Joetta attended
Librarian Report Janie Ducotey stated she did not have anything to report at this time.  Working on Summer
Reading Program.  Approved to give her $5000 to work with.
Committees Discuss in November WE DID NOT DISCUSS
Movie License Table to January
No New or Old Business.
B.A.D. Meetings – changed to SECOND Thursday of each month at 6:30 p.m.
November – cancelled due to lack of participation for November.
                                                              i.      we are going to read Love, Lucy by Lucille Ball. 
                                                            ii.      This is the only biography that Lucille Ball wrote about her life. 
                                                          iii.      She wrote it back in 64, but did not publish it because she did not want to hurt Desi.  It was found among her papers after her death and published then.  It has received very good reviews out on Amazon.    
                                                          iv.      We are going to meet for dinner at Louie’s on Lynn Lane in BAD
December
                                                            v.      We thought we would read on old favorite Christmas story – A Christmas Carol by Charles Dickens
                                                          vi.      Dinner is at Charleston’s in BA
                                                        vii.       Bring a book that you enjoyed reading or want to read for the annual book gift exchange
Meeting Adjourned at 8:30 p.m. 
Advertisements

MEETING MINUTES – August 18, 2011

<!–[if !mso]> st1\:*{behavior:url(#ieooui) } <![endif]–>

Meeting Called to Order at 6:06 p.m
Roll Call         Board Members present: Becky Jones, Kat Bolen, Joetta Russell, Carol Wyatt, Judy Ross (quorum is present)
Board Members absent: None
Other Friends & vistors: see attached sign in sheet.
Read and approve minutes. (form signed minutes received & reviewed via email see attached sheet) Minutes provided for anyone who had not seen minutes via email. Carol Wyatt motioned to accept Judy Ross seconded, all approved.
Treasurer’s Report Judy Ross see attached
OK Tax Commission has no section where FOL fit into for tax exemption – FOLIO and legislature is working on this. 
Librarian Report Janie Ducotey
Gave Annual Report, Five year plan, List, Library wants/needs see attached sheets.
Rogers County Literacy Council will be here to recruit tutors.  We may get our own literacy rep.
Hiring a new part-time librarian..
Dates reserved for Community Center
a.       Thursdsay, August 25 – 10:00 a.m.  FOL Resources for Blind/Visually impaired – Vicki Golightly from Resources for Blind or Visually Impaired will be providing information and resources for our library
b.      Thursday, August 25 – 7:00 p.m.  Tutor Training for parents and others to help children and adults learn – especially those who struggle – using balance boards and other techniques.  
c.       Saturday, August 27 – 2:00 p.m.  Jewelry making class.  10 person cap
d.      Saturday, September 10 – 2:00 p.m. Basket weaving class. Carol W to reconfirm
e.       Saturday, September 24 – 2:00 p.m.  Jewelry making class. 10 person cap
f.        Saturday, October 15  – 9:00 a.m. – 3:00 p.m.  Craft fair. 
g.       Saturday, December 10 Breakfast with Santa
Masons           Approved for matching funds up to $1000
Approved for Breakfast with Santa – full breakfast $5 7 a.m. – 11 a.m.
Keep looking for other fundraisers
COTTA          Grant money needs to be spent by September 30, 2011
Still have $2678.69 left to spend
Still need to buy: Snowcone machine, popcorn machine
Cherokee Nation Sub Award $3000 approved for $2470.03
Post Office     Ready to use EDDM – going to get newsletter ready for trial on Monday, August 22, 2011.
Approved for new PO Box Kat Bolen motioned, Joetta Russell Seconded – all approved.
Becky Jones and Judy Ross will have key to PO Box to check regularly, Kat Bolen will update our address on applications.
Storage           Kathryn Bolen to talk to Larry Alsup, City Manager of Catoosa – she wrote a letter all approved.
New Business Movie License – all approved – but before we pursue we need a dedicated person to oversee movie set up, technical, etc.
Water bottles – getting more information – will have our logo.
Diane Austin brought button maker – we left for Charity to use for Newbury medal possibly.
B.A.D. Meetings – changed to SECOND Thursday of each month at 6:30 p.m.
h.       This past Thursday 3 of us met at the IHOP in Catoosa since La Mansion had water issues and were closed.  While we did not discuss Juliet we did discuss books for the rest of the year.  So here is what we came up with to read and where to met for the remainder of 2012.
i.         September
i.      we are taking an end of summer break, do not read anything, just sit and vegetate.
j.        October
i.      we are reading The Help by Kathryn Scokett
ii.    dinner is at the Santa Fe Steak house in BA in front of Lowes   
iii.   If anyone wants to get together to see the movie that is out right now –
iv.    send out an email and see who would like to join you. 
v.      if we wait until we read the book the movie will not be in the theaters.
k.      November
i.      we are going to read Love, Lucy by Lucille Ball. 
ii.    This is the only biography that Lucille Ball wrote about her life. 
iii.   She wrote it back in 64, but did not publish it because she did not want to hurt Desi.  It was found among her papers after her death and published then.  It has received very good reviews out on Amazon.    
iv.  We are going to meet for dinner at Louie’s on Lynn Lane in BAD
l.         December
i.      We thought we would read on old favorite Christmas story – A Christmas Carol by Charles Dickens
ii.    Dinner is at Charleston’s in BA
iii.  Bring a book that you enjoyed reading or want to read for the annual book gift exchange
Meeting Adjourned at 8:00 p.m.

Special Meeting Minutes — July 21, 2011

Friends of Catoosa Public Library Foundation
MEETING MINUTES
August 22, 2011
Meeting Called to Order at 6:00 p.m
Attendance     Board Members present: Kat Bolen, Joetta Russell, Carol Wyatt, Judy Ross (quorum is present)
Board Members absent: Becky Jones
Other Friends & vistors: see attached sign in sheet.
Mission Statement
We voted on a new mission statement specific for the Friends of the Library:
The mission of the Friends of the Catoosa Public Library is to strengthen our local library, to encourage our community by providing opportunities for increased knowledge, and to open doorways to the world for future generations.”
Motion to approve mission statement: Kat Bolen, Second: Toni Telligman
EDDM            we now have an account and access is approved for us to use EDDM. 
Mailer for EDDM
The mailer was edited and agreed up on to send to our limit of 5,000 mailboxes.  Kat Bolen bought paper to print our mailers out on. See attached mailer.  Kat Bolen and Carol Wyatt are printing.
Craft Fair      Discussed and volunteer list for set up, clean up started, FOL table, etc.  Runners/Booth Sitters provided by Mason’s Rainbow Girls.  Joetta emailed: Mike Steffensen about details of what Masons will help with for the Bake Sale. Wassco Corporation for FOL advertisement on water bottles that we can sell. Vicki Albright for advertisement of tutoring, classes, craft fair, etc.
Movie night    Was discussed…Toni Telligman can help with the movies as her schedule allows. 
Meeting Adjourned at 8:45 p.m.  motion to adjourn by Kathryn Bolen, Second Joetta Russell

Hear ye, hear ye! Special meeting called!

We have SO much going on that we felt it was necessary to call a special meeting!  I’m sure you’ll be seeing meeting minutes posted here in the next few days, but I wanted to share our excitement with you all!  The meeting was called to discuss upcoming events (some of which are posted in the events tab of our Facebook Community Page).  We had a VERY productive meeting and all left feeling like we had checked several items off of our “things to accomplish” list!  We discussed our FOL mailer (those of you in the Catoosa area, keep an eye out for it to appear in your mailbox very soon!).  
Here are some sneak previews of the mailer.

Then we dusted off our grammar hats and wrote our very own Mission Statement!  We are VERY excited about that!

We even discussed final details our first ever “Whale of a Tale” Arts & Crafts Sale Artist Application!  If you are crafty and would like more information on participating in our event, please email us with your contact information and we will be glad to forward an application.

The final items the list were our upcoming Cultural Events.  Clear your Saturdays — we will be having Jewelry and Basketweaving Lessons!  Check the event tab for event details.  If you would like to RSVP, please email us with your contact information.

Well, those are just a few things we discussed.  I hope to be getting some pictures of our meetings and such to post here. 

We hope you are enjoying what you see.  Expect to see lots of educational and entertaining events added to our calendar!  Feel free to ask questions and post comments.  We are more than happy to do a little digging if need be to provide answers and learning opportunities!

MEETING MINUTES – July 21, 2011

Friends of Catoosa Public Library Foundation
MEETING MINUTES
July 21, 2011

Meeting Called to Order at 6:15 p.m
Roll Call          Board Members present: Becky Jones, Kat Bolen, Joetta Russell, Carol Wyatt (quorum is present)
                        Board Members absent: Judy Ross
                        Other Friends & vistors: see attached sign in sheet.
Read and approve minutes. (form signed minutes received & reviewed via email see attached sheet)  Minutes provided
for anyone who had not seen minutes via email.
Treasurer’s Report, Becky Jones for Judy Ross
                        Ending balance $10,070.81
                        Kathryn Bolen is working on the OK Tax Exempt #
Librarian Report Janie Ducotey
Summer Reading Program (SRP) has finished.  Prizes given: two bikes, one computer, donated party at Broken Arrow Skating Rink, Bowling Passes.  There were an estimate of 150 children enrolled.
World Changers came and painted, so for the end of the SRP they all had to go to the City Hall Council Room, nice experience/field trip.
Ebooks & devices, start looking into.
Janie Riddle – Dates reserved for Community Center for 2011:  8/25, 8/27, 10/15, 12/10
                        Craft Fair is October 15
                        Advertising estimated to be around $480.24 for mail (3,312 x 14.5¢), contact the Catoosa Times
                        Entry Forms to Kathryn Bolen
                        Baked goods table from the FOL?  Drinks – Masons?
Masons           Becky Jones and Kathryn Bolen went over to meet with Masons (right after our 7/21/11 meeting) about:
                        Drinks for Craft Fair
                        Breakfast with Santa in December
                        Money raised will be used for: Books, Reading Program, Adult Audio Books, Young Adult, Teen/Tween
                        Section, etc.
COTTA           Story Board to be presented Saturday, July 23, 2011
                        Grant money needs to be spent by September 30, 2011
                        An estimated $4600 has been spent
Cherokee Nation Sub Award $3000 working on application and estimated budget
Post Office      New system EDDM – we received info at the meeting this evening.
                        Returned mail – take the members name off of the list.
                        14.5¢ per piece – we are reverifying
Storage            Kathryn Bolen to talk to Larry Alsup, City Manager of Catoosa
New Business             Meet new City Manager Larry Alsup – Janie R., Carol, Debra, and Joetta
                        Projects – See attached list of future projects FOL and the Librarians would like to work towards.
B.A.D. Meetings changed to SECOND Thursday of each month at 6:30 p.m.
August – La Mansion in Catoosa
Meeting Adjourned at 7:15 p.m.  motion to adjourn by Kathryn Bolen, Second Joetta Russell